Cf:  EB, KGA





The Richland Parish School Board recognizes the functions of school buildings and grounds shall be to accommodate approved school programs for students and to assist in meeting the educational, cultural, civic, social and recreational need of communities.  Use of school buildings by the community shall be considered a secondary function so as not to interfere with regular school-day programs of the students.  School buildings may be used by the public only in instances where there is no personal gain by any person or any group of persons.


The sale and/or consumption of alcoholic beverages in school facilities and on Richland Parish School Board property shall be prohibited at all times.  Smoking shall be prohibited in all school buildings and on all school property and in all School Board buildings.  Smoking is only allowed in designated outdoor areas on non-school property.




When the use of school facilities by the community is desired, the user shall:


  1. Sign a Use of School Facilities Agreement Form, which shall contain, but not be limited to, the following:


    1. Waiver of any and all rights of recovery from the Board, its members, and the school district for any injuries or damages resulting from the use of school building facilities and grounds.

    2. A statement requiring, with limited exception, any person or group leasing the school facilities to purchase $1,000,000 liability insurance identifying the Board as an additional insured.  A certificate verifying the purchase of such insurance should be presented to the Board at least twenty-four (24) hours prior to use of the facilities.

    3. A statement that the individual or group shall assume all responsibility for damages resulting from their use of facilities.

    4. A statement that the facility shall remain smoke-free and that laws regulating use of drugs, alcohol and weapons be upheld.

    5. The following use fee schedule shall be adhered to for the use of facilities:


      1. Cafeteria


        1. A cafeteria employee shall be present while the kitchen area is being used.  The employee shall be paid at a rate established between the school Principal and the group.

        2. A $100 deposit shall be required for the use of the kitchen area to ensure the proper clean up.  The deposit or part of the deposit may be refunded based on the time needed for the clean up.

        3. There will be a fee schedule of $10 per hour made payable to the Richland Parish School Board for the use of the cafeteria.

        4. Any unforeseen expenses incurred by the Richland Parish School Board for the use of the cafeteria with payment of such expenses being agreed upon by the Principal and the group using the facility.


      1. The use of other facilities


        1. All activities must be scheduled with the school Principal with his approval and shall include a fee schedule of $10 per hour.

        2. Any unforeseen expenses incurred by the Richland Parish School Board for the use of the facility with payment of such expenses being agreed upon by the Principal and the group using the facility.


    1. A statement that no school facilities shall be used for hazardous activities as determined by the Superintendent.


  1. In no way violate any law or ordinance in the use of the property.

  2. Provide security as determined by the school administrator.

  3. Pay a damage deposit as set by the Board.




The Board shall direct the Superintendent to maintain appropriate administrative regulations and procedures governing the use of school facilities.  These regulations shall assure the following:


  1. The principal shall be responsible for assuring that access to and use of school facilities by any group or individual is within Board guidelines.  Use of facilities for other than school activities during school hours or when in conflict with school activities shall be prohibited except by special permission of the Superintendent.  Access to facilities shall be strictly monitored by designated school personnel during such usage.  Areas of any facility not intended for use shall be locked and properly safeguarded.

  2. The use of any Board-owned or operated facility shall be prohibited for the purpose of political activities or activities prohibited by state and/or Board policies or considered in any way contrary to the best interests of the school system.

  3. The use of food service facilities by groups outside of the food service department and/or food service organization shall be in accordance with the regulations outlined by the Superintendent and staff.

  4. No person, club, or organization granted permission to use school facilities shall bring, or permit to be brought, into or onto or about such school facility any alcoholic beverage, drug, or weapon as defined by the laws of the State of Louisiana and/or policies and regulations of the Board.

  5. The falsification of any information required or the failure to comply with all policies, regulations, and/or procedures shall result in the person, group, or organization being prohibited from using any school facility in the future.

  6. The Board reserves the right, through the Superintendent, principal, or other designated person to cancel the use of any Board-owned or operated facility at any time when deemed in the best interest of the school system.

  7. Fees charged for facility use shall be in accordance with the schedule of fees approved by the Board.

  8. No hoofed animals shall be permitted on the athletic fields and/or any other area specified by the principal.

  9. School plants shall not be used by an individual or group outside the school system for the purpose of making a profit.

  10. Use of facilities shall not interrupt the school's instructional program.




Voting Precincts


Use of school buildings for voting or polling places shall be authorized by the Board on the condition that election officials in charge on Election Day shall permit no loitering on the school premises.  The principal shall determine where voting shall be held on school campuses.


Arrangements for opening and closing the facilities shall be made with the principal of the school involved and compensation shall be made to the appropriate individual.


Civil Defense


The Civil Defense director is authorized to use any and all necessary school facilities for emergency shelters or accommodations to help provide services to the public in the event of any declared emergency.




The public shall be allowed to use school grounds (excluding buildings) for recreational or sport purposes only during daylight hours and only during the time when classes or other school or school-sponsored or approved activities are not being held.  No motor vehicles of any type, firearms or explosives or other dangerous weapons or alcoholic beverages shall be allowed on any school grounds.


No supervisory personnel shall be provided during this time, and any person who uses the school grounds for the limited purposes set forth herein does so at his/her own risk.  The Board shall assume no liability for any accident, injury, or loss suffered by any person using the school grounds under permission herein granted.




No organization which discriminates against participants on the basis of race, sex, religion, disability or national origin, may make use of any facility owned by the School Board.


Revised:  June 13, 2006

Revised:  January 16, 2007

Revised:  July 12, 2011



Ref:     Constitution of Louisiana, Art. VII, Sec.14

La. Rev. Stat. Ann. §§14:91.7, 17:81, 17:240

Louisiana Handbook for School Administrators, Bulletin 741, Louisiana Department of Education

Board minutes, 6-13-06, 1-16-07, 7-12-11


Richland Parish School Board