Cf:  DIA





Monies of all school-sponsored student organizations shall be deposited with the school's accounts in the principal's office daily.  The treasurer of the organization shall be issued a receipt for each deposit, and he/she shall keep a record of the organization's account including all deposits and disbursements.


The Superintendent shall be responsible for exercising control over all fund raising activities.  He/she or his/her designee shall establish and maintain administrative regulations governing all school related fund raising activities.  Such activities shall be continually monitored to assure proper management of all funds.  The system of accounting for school monies shall be in conformity with the system of accounting recommended by the Richland Parish School Board and other appropriate authorities.


Officers of the affected school-sponsored organization, the sponsor of that organization, and the principal shall jointly determine use of such funds.




The School Board shall require all activity funds generated by a club, organization, association, class, athletic team, or any other organization within the school to be deposited into a school fund bank account.  Separate records of all financial transactions of the school fund account shall be maintained by the principal for each group.  No money shall be drawn on the account without a proper request and any check for an expenditure shall reflect the signature of the principal.


The records of the school account shall be reconciled monthly and a written report shall be prepared by the principal and submitted to the Superintendent or his/her designee annually, who shall review and consider the report for approval and notify the principal accordingly.  The School Board may require and provide for an audit of the school fund of any school within its jurisdiction at any time.


All club or organization related fund raising activities shall be approved by the principal and may be subject to audits from the central office.




The School Board recognizes that funds generated by an entity outside the school, such as a parents' club, community, business, civic or other similar type of organization, are considered to be independent funds under the exclusive control and supervision of the club or organization.  While these funds are independent of school authority, the Board expects and shall require all such funds, when expended for any school function, activity, or purpose, to adhere fully to all state and federal statutory and regulatory provisions.


In addition, the Board may place restrictions on the donation and usage of any monies by an outside source, i.e. club, organization, or entity, to a school or Board-related entity.  Specifically prohibited shall be the donation to an individual employee of the School Board anything of economic value in the form of money, personalized articles, automobiles and/or their use, travel, entertainment or vacations.  The Board reserves the right to examine the provisions of any and all prospective donations to a school or Board-related entity to ascertain the propriety of the donation.



Ref:     La. Rev. Stat. Ann. ยงยง17:81, 17:414.3, 51:224

Louisiana Handbook for School Administrators, Bulletin 741, Louisiana Department of Education


Richland Parish School Board