FILE:  DJD-R

Cf:  DJD

 

TRAVEL REGULATIONS

 

 

  1. Reimbursement for Travel, Subsistence, and other Expenses

 

    1. Transportation

 

      1. A mileage allowance equal to the state’s mileage rate shall be reimbursable to authorized travelers using personally owned vehicles while in the conduct of official parish business.

 

    1. Meals in-state/out-of-state travel for purposes of reimbursement, the following rates shall apply:

 

      1. Meals only (including tips): Employees, while on in-state/out-of-state travel, may be allowed up to the state-approved rate for meals.
         

      1. Employees shall be reimbursed for meals on an actual expenditures basis not to exceed the limits set forth below:

 

        1. Breakfast - when travel begins before 6:00 a.m. and extends beyond 9:00 a.m.
           

        2. Lunch - when travel begins before 10:00 a.m. and extends beyond 2:00 p.m.
           

        3. Dinner - when travel begins before 4:00 p.m. and extends beyond 8:00 p.m.

 

    1. Meals in High Cost Areas - For purposes of reimbursement, the following rates shall apply:

 

      1. Meals only (including tips): Employees while on in-state/out-of-state travel may be allowed up to the state-approved rate for meals.
         

      1. Employees shall be reimbursed for meals on an actual expenditure basis not to exceed the limits set forth below:

 

        1. Breakfast - when travel begins before 6:00 a.m. and extends beyond 9:00 a.m.
           

        2. Lunch -  when travel begins before 10:00 a.m. and extends beyond 2:00 p.m.
           

        3. Dinner - when travel begins before 4:00 p.m. and extends beyond 8:00 p.m.
           

        4. Lodging - for purpose of reimbursement, the following shall apply:

 

          1. Government rates shall be requested when making lodging arrangements.
             

          2. Employees shall be reimbursed actual expenses for lodging at single occupancy rate when receipts for lodging are attached to the travel voucher.

 

Revised:  October, 1998

Revised:  January, 2005

Revised:  March 8, 2005

Revised:  August 14, 2007

 

 

Ref:     Board minutes 9-1-98, 9-14-04, 3-8-05, 8-14-07

 

Richland Parish School Board